Introduction and Scope

At pelorianquix, we believe transparency about data handling builds stronger relationships with our clients. This privacy policy explains how we collect, use, and protect your personal information when you use our project budget management services or visit our website at pelorianquix.com.

This policy applies to all personal data we process about individuals in the United Kingdom and covers both our digital platforms and direct business interactions. We take our responsibilities under UK data protection laws seriously and have designed our practices around the principles of fairness, lawfulness, and transparency.

Information We Collect

Information You Provide Directly

When you engage with our services, we collect information that you voluntarily provide to us:

• Contact details including name, email address, phone number, and business address
• Business information such as company name, role, and industry sector
• Project data including budget figures, timelines, and resource requirements
• Communication records from emails, phone calls, and meetings
• Payment information processed through our secure payment systems

Information We Collect Automatically

Our website and systems automatically collect certain technical information:

• Device information including IP address, browser type, and operating system
• Usage data such as pages visited, time spent on site, and navigation patterns
• Location data based on IP address for service customisation
• Cookie data to improve website functionality and user experience

How We Use Your Information

We use your personal information for legitimate business purposes that directly relate to providing and improving our budget management services:

Purpose	Legal Basis	Data Used
Service delivery and project management	Contract performance	Contact details, project data, payment information
Customer support and communication	Legitimate interests	Contact details, communication records
Website functionality and security	Legitimate interests	Technical data, usage information
Legal compliance and record keeping	Legal obligation	All relevant data as required by law

Data Sharing and Third Parties

We do not sell your personal information to third parties. However, we may share your data in specific circumstances with trusted partners who help us deliver our services:

Service Providers

We work with carefully selected companies that provide essential business services. These include cloud hosting providers, payment processors, and communication platforms. All service providers are bound by strict contractual obligations to protect your data and use it only for specified purposes.

Legal Requirements

We may disclose your information when required by law, court order, or regulatory authority. We will notify you of such requests unless legally prohibited from doing so.

Business Transfers

In the event of a merger, acquisition, or sale of business assets, your information may be transferred to the new entity. We will provide advance notice of any such transfer and your options regarding your data.

Your Rights and Control

Under UK data protection law, you have several important rights regarding your personal information:

Access and Portability

You can request a copy of all personal data we hold about you, provided in a structured, commonly used format. This allows you to understand what information we have and transfer it to another service provider if desired.

Correction and Updates

If any of your personal information is inaccurate or incomplete, you can request corrections. We will update our records promptly and notify any third parties who received the incorrect information.

Deletion and Erasure

You can request deletion of your personal data when it is no longer necessary for our services, you withdraw consent, or we have processed it unlawfully. Some data may need to be retained for legal compliance.

Processing Restrictions

You can ask us to limit how we process your data in certain circumstances, such as when you contest its accuracy or object to processing based on legitimate interests.

Data Security and Protection

We implement comprehensive security measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction:

Technical Safeguards

• Encryption of data both in transit and at rest using industry-standard protocols
• Regular security assessments and vulnerability testing
• Secure backup systems with geographically distributed storage
• Multi-factor authentication for system access
• Network monitoring and intrusion detection systems

Administrative Protections

• Staff training on data protection principles and procedures
• Strict access controls limiting data access to authorised personnel only
• Regular review and updating of security policies
• Incident response procedures for potential data breaches

Data Retention and Deletion

We retain your personal information only as long as necessary for the purposes outlined in this policy or as required by law:

Data Type	Retention Period	Reason
Active client project data	Duration of service agreement plus 3 years	Contract performance and legal requirements
Financial and payment records	7 years after final transaction	Tax and accounting obligations
Website usage and technical data	24 months maximum	Service improvement and security
Marketing communications data	Until consent withdrawn	Ongoing consent-based processing

When the retention period expires, we securely delete or anonymise your data using certified data destruction methods. Some anonymised data may be retained for statistical analysis and service improvement.

Cookies and Website Technology

Our website uses cookies and similar technologies to enhance your browsing experience and provide personalised services. You can control cookie settings through your browser preferences.

Essential Cookies

These cookies are necessary for basic website functionality, including security features, account access, and service delivery. They cannot be disabled without affecting core site operations.

Performance and Analytics

We use analytics tools to understand how visitors interact with our website, helping us improve content and user experience. This data is processed in aggregate form and does not identify individual users.

Functional Cookies

These cookies remember your preferences and settings to provide a more personalised experience during repeat visits. They are not essential but enhance usability.

International Data Transfers

Your personal data is primarily processed within the United Kingdom. Where we use service providers based outside the UK, we ensure appropriate safeguards are in place:

• Adequacy decisions recognising equivalent data protection standards
• Standard contractual clauses approved by UK authorities
• Binding corporate rules for multinational service providers
• Industry certification schemes demonstrating compliance

We regularly review these arrangements to ensure your data receives consistent protection regardless of location.

Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices, services, or legal requirements. When we make significant changes, we will notify you through:

• Email notification to your registered address
• Prominent notice on our website homepage
• Direct communication during active service interactions

We encourage you to review this policy regularly to stay informed about how we protect your information. The "last updated" date at the top indicates when changes were last made.